Approximately 270 Billion E-mails were sent in 2017 and that number is forecasted to grow on yearly basis. What this means, is that there is a tremendous amount of data being created and shared daily. This data often includes sensitive information about individuals and organisations that could be used with malicious intent.

A proven method of protecting data in transit is Encryption; a process of converting data into a secure form that can only be accessed by authorised personnel. To put it into perspective, an encrypted item is like a locked box that requires a specific key to unlock its contents. Otherwise the ‘reader’ only sees a jumble of characters that make no sense.

Drivers for Encryption

In 2015, IBM’s chairman, president and CEO Ginni Rometty, said, “Cyber crime is the greatest threat to every company in the world.” She is very likely to be right especially when 50% of the world’s population is connected to the internet and that 75% will be connected by within the next 5 years.

While digitalisation has brought us into the next golden age, it is important that organisations and individuals do not overlook the need to protect their data. With governments across the world implementing data protection regulations, it is a good time to look at the reasons your business needs e-mail encryption:-

  • Comply with privacy or data security regulations and requirements (e.g. GDPR)
  • Compliance with organisation’s internal policies or requirements.
  • Protect sensitive information such as financial details or intellectual property
  • To avoid the potential consequences of a data leak or breach.
  • Protect your customer’s information

Basic Practices

Software and Solutions aside, there are some simple measures that you can take to protect yourself against cybercrime.

  • When sending secure information or making payment through a browser, always ensure that the website has a valid SSL Certificate and the url starts with “https://”.
  • Ignore any e-mail that is requesting for money or mentions giving you money. More often then not these e-mails are sent to multiple addresses at one time. A quick google search would tell you if the e-mail is a scam.
  • Do not directly click on links in e-mails unless you are certain that it is from a trusted source. It is always better to manually type in the website address in the browser.
  • Do not download attachments or open them before scanning for viruses or malware. If unsure call the sender to confirm that the files were sent by them.
  • Avoid sending sensitive or confidential information through e-mail unless the contents have been encrypted.

KTSS provides an easy to use enterprise-standard encryption services that provides you with the assurance when sending private information to your recipients. Our solution is flexible and can be deployed on cloud or on-premise.